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Construction / Subcontractor's WHS Management System

Construction / Subcontractor's WHS Management System

Construction / Subcontractor's WHS Management System Video
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  • This WHS system can be used by any business working on construction, roadside, mining, earthworks or any site other than their own premises.
  • Includes a Subcontractor's Site Management Plan outlining the arrangements for managing work, health and safety out on the job site. The sub-contractor's site management plan provided in this package assists subbies in managing their sites. For those businesses who also act as the Principal Contractor on site please refer to the WHSMP.
  • Designed to provide a framework for you and your workers to behave in a responsible and safe manner.
  • The content of this WHS Management System has been aligned with key elements from AS/NZS 4801, OHSAS 18001 and the Work Health and Safety Act & Regulations 2011.
  • Includes:
  • WHS Policy/Procedures Manual
  • Tools & Forms Kit
  • Emergency Plan
  • Subcontractor’s Site Management Plan
WHS Manual
A WHS Policy is a method of stating how you, your workers, contractors and visitors are expected to behave when they are on Company property or performing Company related activities. As a Person Conducting a Business or Undertaking (PCBU) or responsible contractor, you are required by law to provide a "safe system of work". This means you need a method of communicating and implementing a way of working safely. The basis for this process begins with your Workplace Health and Safety Policies.
Section 1 Consultation, Cooperation and Coordination
  • 1.1 Consultation, Cooperation and Coordination Policy
  • 1.1.1 Consultation, Cooperation and Coordination Procedure
  • 1.2 Remote or Isolated Work Policy
Section 2 Emergency Management
  • 2.1 Emergency Management Policy
  • 2.1.1 Emergency Management Procedure
  • 2.2 First Aid Policy
Section 3 Hazardous Chemicals
  • 3.1 Hazardous Chemicals Policy
Section 4 Hazardous Work
  • 4.1 Hazardous Manual Tasks Policy
  • 4.2 Health Surveillance Policy
  • 4.2.1 Health Surveillance Procedure
  • 4.3 Hearing Protection and Audiometric Testing Policy
  • 4.3.1 Hearing Protection & Audiometric Testing Procedure
Section 5 Health & Welfare
  • 5.1 Drug and Alcohol Policy
  • 5.2 Fatigue Management Policy
  • 5.3 Rehabilitation and Return to Work Policy
  • 5.4 Smoke Free Workplace Policy
  • 5.5 Stress Policy
  • 5.6 Sun Safety Policy
  • 5.7 Workplace Bullying Policy
  • 5.7.1 Workplace Bullying Procedure
Section 6 Incident & Hazard Reporting
  • 6.1 Incident Reporting Policy
  • 6.1.1 Incident Reporting Procedure
  • 6.2 Reporting Policy
Section 7 Induction & Training
  • 7.1.1 Site Induction Procedure
  • 7.2 Training, Competency and Awareness Policy
  • 7.2.1 Training and Competency Procedure
Section 8 Monitoring & Reviewing
  • 8.1 Compliance Evaluation Policy
  • 8.1.1 Document & Record Keeping Procedure
  • 8.1.2 External Auditing Procedure
  • 8.1.3 Internal Auditing Procedure
  • 8.2 Legislative Change Policy
  • 8.3 Management Review Policy
  • 8.4 Records and Document Management Policy
Section 9 Plant, Equipment & Structures
  • 9.1 Personal Protective Equipment (PPE) Policy
  • 9.2 Plant and Equipment Policy
  • 9.2.1 Management of Plant & Equipment Procedure
  • 9.3 Purchasing Policy
  • 9.3.1 Purchasing Procedure
Section 10 Risk Management
  • 10.1 Contractor Management Policy
  • 10.1.1 Contractor Management Procedure
  • 10.2 Environmental Policy
  • 10.3 Objectives and Targets Policy
  • 10.4 Risk Management Policy
  • 10.4.1 Risk Management Procedure
  • 10.5 Roles, Responsibilities and Accountabilities Policy
  • 10.6 Work Health and Safety Policy
Section 11 Worker Policy Agreement Section 12 Glossary Section 13 References
Tools & Forms Kit
A Tools and Forms Kit is a comprehensive bundle of Forms, Checklists, and Registers. These forms make day to day record keeping a simple, streamlined process across all your worksites.
Section 1 Consultation, Co-operation & Co-ordination
  • 1.1 Remote & Isolated Work Module
  • 1.1.1 Amendment Record
  • 1.1.2 Distribution of controlled copies
  • 1.1.3 Introduction
  • 1.1.4 Project Details
  • 1.1.5 Background Information
  • 1.1.6 Appendix A: Work Assessment Checklist
  • 1.1.7 Appendix B – Part 1: Communication Plan
  • 1.1.8 Appendix B – Part 2: Call-in Log
  • 1.1.9 Appendix C: Plant/Equipment Register
  • 1.1.10 Appendix D: Emergency Details
  • 1.1.11 Appendix E: Training Register for Remote/Isolated Works
  • 1.2 Toolbox Meeting Minutes
  • 1.3 WHS Meetings
  • 1.3.1 Work Health and Safety Meeting Minutes
Section 2 Emergency Management
  • 2.1 Emergency Contact Details
Section 3 Hazardous Chemicals
  • 3.1 Chemical Manifest
  • 3.2 Hazardous Chemical – Dangerous Goods Register
  • 3.2.1 Hazardous Chemical/Dangerous Goods Key
Section 4 Hazardous Work
  • 4.1 Audiometric Testing Record
  • 4.2 Health Surveillance Record
  • 4.3 High Risk Work Licence Reference List
  • 4.4 Job Safety Analysis
  • 4.5 Noise Monitoring Record
  • 4.6 Risk Assessment Form
  • 4.7 Safe Work Method Statement (SWMS) Template 9
  • 4.8 Safe Work Method Statement (SWMS) Checklist
  • 4.9 Safe Work Method Statement (SWMS) Register
Section 5 Health & Welfare
  • 5.1 Workplace Bullying Report Form
  • 5.1.1 Workplace Bullying Flow Chart
Section 6 Incident & Hazard Reporting
  • 6.1 Hazard Profile
  • 6.2 Hazard Report Form
  • 6.3 Incident Report Form
  • 6.4 Incident/Near Miss/ Hazard Report Register
  • 6.4.1 Incident Register - Key
Section 7 Induction & Training
  • 7.1 Induction Checklist
  • 7.2 Induction Register
  • 7.3 Plant Licence & Training Register
  • 7.4 Site Induction Register
  • 7.5 Training Register
  • 7.6 Worker Training & Competency Record
Section 8 Monitoring & Reviewing
  • 8.1 WHS Document Register
  • 8.2 Workplace Checklist
  • 8.3 Workplace Inspection Checklist – Daily
  • 8.4 Workplace Inspection Checklist – Weekly
  • 8.5 Workplace Inspection Checklist – Monthly
  • 8.6 Workplace Inspection Checklist – 6 months – 10 years
Section 9 Plant, Equipment & Structures
  • 9.1 Electrical Equipment Register
  • 9.2 Electrical Safety Checklist
  • 9.3 Work Health and Safety Legislation Register
  • 9.4 Plant & Equipment Hazard Register
  • 9.5 Plant & Equipment Register
  • 9.6 Plant Hazard Checklist - non-mobile plant
  • 9.7 Plant Hazard Checklist - powered mobile plant
  • 9.8 Plant Maintenance Log
  • 9.9 Personal Protective Equipment (PPE) Register
  • 9.10 Purchasing Record
  • 9.11 Vehicle Accident SWMS
  • 9.12 Vehicle Inspection Checklist
  • 9.13 Vehicle Maintenance Log
Section 10 Risk Management
  • 10.1 Contractor Evaluation Form
  • 10.2 Contractor Spot Inspection Form
  • 10.3 Hierarchy of Risk Controls
  • 10.4 Non-Conformance Form
  • 10.4.1 Appendix A: Conformance Report (Received)
  • 10.5 Risk Register
  • 10.6 Site Audit Tool
  • 10.7 Site Contractors Log
  • 10.8 WHS Roles & Responsibilities
Subcontractor's Site Management Plan
Subcontractors are a critical section of the industry who can make a real difference to improving WHS on building and construction sites. This plan outlines effective Subcontractor Site Management, particularly in relation to arrangements for WHS planning, inspections and most importantly, risk management.
Subcontractor Site Management Plan Disclaimer Amendment Record Distribution Register Introduction References Review Procedures Document Control Records Senior Management Approval Section 1 Project Details
  • 1.1 Scope of Work
Section 2 Work Health and Safety Organisational Chart
  • 2.1 XYZ Company Organisational Chart
Section 3 Work Health and Safety Policy Section 4 Site Induction Checklist Section 5 Site Specific Safety Rules Section 6 Commitment to Safety Design Section 7 Six Stage Commitment to Work Health and Safety
  • 7.1 Communication and Consultation
  • 7.2 Hazard Identification, Risk Assessment and Control
  • 7.3 Training, Information and Supervision
  • 7.4 Incident Management
  • 7.4.1 Incident Reporting Flow Chart
  • 7.5 Notifiable incidents:
  • 7.6 Safe Work Method Statements (SWMS)
  • 7.7 Monitoring
Section 8 Electrical Safety Section 9 Plant and Equipment Section 10 Return to Work (RTW) Section 11 Contractor Management
  • 11.1 Before XYZ Company’s submission of contract to Principal Contractor:
  • 11.2 On award of contract:
  • 11.3 During the project:
Section 12 Government Authorities Section 13 Work Health and Safety Entry Permits Section 14 Equal Employment Opportunity, Harassment and Bullying
  • 14.1 Equal Employment Opportunity (EEO):
  • 14.2 Harassment & Bullying:
Section 15 Risk Assessment Matrix Section 16 Hierarchy of Risk Controls
Emergency Plan
A WHS Emergency Plan is a set of steps to follow when your business is forced to stop operation due to an emergency situation. It's invaluable in protecting your business, and in most instances, it's mandatory. There are a number of standards and obligations to help you implement best practice emergency management. Having a plan well in advance will mean you have already taken necessary steps to protect your business.
Disclaimer Amendment Record Distribution Register
  • 1.1 Review Procedures
  • 1.2 Document Control
  • 1.3 Records
  • 1.4 Definition of an Emergency
Section 2 Facility Description Section 3 Emergency Contact Numbers Section 4 Emergency Management
  • 4.1 General Emergency Response
  • 4.2 Emergency Fire Evacuation Procedure
  • 4.3 Evacuation Communication Procedures
  • 4.4 Fire Fighting Equipment and Procedures
  • 4.5 Fire Extinguisher Use
Section 5 First Aid
  • 5.1 Medical Emergency
Section 6 Hazardous Materials
  • 6.1 Hazardous Material Emergency Procedure
Section 7 Bomb Threat Section 8 Information, Training and Instruction Section 9 Site Plan Section 10 Evacuation Plan Section 11 Appendices
  • 11.1 A – First Aid Staff Register
  • 11.2 B – Training Register
  • 11.3 C – Dangerous Goods/Hazardous Chemicals Register
  • 11.4 D – Emergency Response Drills
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