Below is a list of commonly asked questions relating to the Safety Culture products and services.
OHS System
- How long does it take to customise the OHS System to our company?
- Once I have customized my OHS System what do I do next?
- Is the OHS System for people who have done an Workplace Health and Safety Officer course?
- If my company has multiple sites, should we have an OHS Diary at each site?
- Why should we have OHS System?
- What is the difference between an Policy and a Standard Operating Procedure?
- My business is low risk, does that mean I need to have OHS Policies?
- A workplace inspector recently visited our Company and said that everything was fine. Why do we need a OHS System?
Online Inductions
- How long does an Online Induction take?
- Can inductions be customized to our company policies?
- What do my employees get after they do an induction?
- How much does it cost for an Online Induction course?
- Is it possible to do the Online Induction on site or in the field?
OHS System Answers
How long does it take to customise the OHS System to our company?
As little as 15 minutes:
- Enter your company name using the edit/replace feature
- Insert your company logo
- Enter the review date using edit/replace
- Insert an evacuation plan
That is it! Of course, if you want make a custom cover page, or spend as long as you want adding your own content, you can. Most companies find the OHS Policies are up to date, and ready to print.
Once I have customized my OHS System what do I do next?
After customising your system, we suggest you give each employee their OHS Manual 48 hours prior to inducting them into the company policies. SafetyCulture provides Online Inductions, or you can simply talk through each of the policies with your employees. Print a copy of the employee policy agreement for your employees to sign and then keep a copy on file.
Is the OHS System for people who have done a Workplace Health and Safety Officer course?
No prior OHS experience is required to implement the policies. An understanding of your business and the risks involved is most important.
If my company has multiple sites, should we have an OHS Diary at each site?
Yes, you should have an OHS Diary or recording station wherever workers spend most of their time. Individual diaries can be purchased from our online store. What specifications does my computer need to have to use the OHS System? Your computer is required to have Microsoft Word 2000 or later installed. With Microsoft Word you are able to view, edit and print the OHS System.
Why should we have OHS System?
Every employer is required to provide a safe system of work for their employees. You need to have a written structure to your system, ensuing it can be updated, so that employees are given the same message and you have documented evidence of what has been supplied.
What is the difference between a policy and a Standard Operating Procedure?
A policy is the guiding light. What the company sees as its objective. Example: We value our image so no damaged vehicles will be allowed on the road.
A Work Method Statement is the nuts and bolts of how you do things. Example: You will report all damage to vehicles to the supervisor as soon as it occurs. The supervisor will obtain a replacement hire vehicle. Two quotes will be obtained sort of like an Act and the Regulations. One outlines the overall aim and the other tells you what/how you are to do things.
My business is low risk, does that mean I need to have OHS Policies?
Yes, although the level of risk varies from industry to industry, every employer has a legal obligation to provide a Safe Work System. Workplace policies form part of a OHS System.
A workplace inspector recently visited our Company and said that everything was fine. Why do we need a OHS System?
This is a common misconception amongst employers. No Government workplace inspector will ever give you a written letter stating that you are now complying with all of your obligations as an employer. It is similar to driving an unregistered vehicle and being pulled over for a random breath test. Just because the officer fails to realize that your vehicle is unregistered, doesn't make it ok to drive. This is precisely what happens when an inspector pays a visit. They are a visual presence to raise awareness and compliance, they generally look at obvious visual risks. Inspectors do not have the time or resources to conduct comprehensive OHS Audits.
Online Induction Answers
How long does an Online Induction take?
About 20 minutes with no video, or around 30 minutes with the Safety Essentials video. Customised inductions will vary in length depending on content.
Can inductions be customized to our company policies?
Yes. Inductions can be tailored to meet your company policies, they can include company photos, video and logos. Reporting channels can also be customized to suit your requirements.
What do my employees get after they do an induction?
Once an Induction is completed, the manager is emailed a certificate of completion including a list of the OHS units covered.
How much does it cost for an Online Induction course?
Inductions start from as low as $22 each.
Is it possible to do the Online Induction on site or in the field?
Yes. If you have a mobile computer with a wireless roaming internet connection, you can have employees complete inductions in the field.