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Need a customised SWMS package? Contact us for a free quote or call 1300 306 604

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WHS Systems FAQ's

Looking for answers? Below is an FAQ that will hopefully answer most of your questions. Simply click our frequently asked questions to read the answers.

Didn't find what you were looking for, please visit our support page or feel free to call our friendly customer service team on 1300 306 604.

 

Meeting Compliance

1. Will I be able to use the OHS/WHS System in my state?

Yes. SafetyCulture Systems comply with current legislation in all States and Territories.

Are you working in Victoria? Click here to view systems for Victoria

Are you working in QLD, NSW, TAS, NT, ACT or SA? Click here to view compliant management systems

2. Do these systems comply with AS4801 legislation?

The content of our OHS/WHS Management Systems has been aligned with key elements from AS/NZS 4801, OHSAS 18001 and the Work Health and Safety Act & Regulations 2011.

3. Do these systems/plans meet the CM3 accreditation?

Yes.

4. What if the legislation changes?

Regular emails are sent out to our database of clients to keep them informed about any updates or changes to the documents. At SafetyCulture we like to help you keep up to date - for any documents already purchased, you will only ever pay an upgrade fee.

 

General

1. Can I view a sample OHS/WHS System?

Yes, we are happy to provide an example documents from our WHS/OHS Systems.

2. I am tendering for a council/government tender. What do I need?

One of our Occupational/Work Health and Safety Management Systems will meet the OHS/WHS requirements of the tender along with the relevant Safe Work Method Statements (SWMS) to cover your scope of work.

3. Do your systems/plans contain SWMS?

No, this is because each business/organisation perform different tasks and have different equipment. Our systems do contain a blank SWMS template for your customisation.

4. What is the "Date / Revision Date" of my document?

The "Revision Date" or "Date" included in the footer space of your document is a date that your organisation sets to assist with the annual review process of your OHS compliance documents.

OHS Documents should be reviewed at least annually, in consultation with workers, health and safety representatives and other relevant parties.

Your OHS documents should also be reviewed if:

  • It is identified that there are changes in the workplace that affect the document
  • It is identified that the document is not effective
  • There are legislative changes that affect the document
  • There is a serious incident or dangerous occurrence

reviewdate1.png 

 

 

Customising Your Documents

1. Can I add my logo and company name?

Yes. All documents are provided in Microsoft Word Format, so you can easily input your company logo and details.

2. Can I change the content of the WHS/OHS System?

Yes. All documents are provided in Microsoft Word Format, so you can easily customise to meet the requirements of your clients:

  • change colours
  • add photos
  • add or delete information to make it specific to your business

 

Receiving Your Documents

1. How long will it take to receive my documents?

Your purchased products will be emailed to you directly upon receipt of payment from our online store and normally takes no more 30 minutes few minutes.

2. How do I download my purchased products?

All our documents are emailed upon payment, in MS Word format, ready for you to download, save and edit as required. A download link to all your purchased products is included in your Sales Tax Invoice.

3. Do you post it out or send out a disk?

No, the document is provided via email ready for you to download and customise, so you can use it for multiple jobs.

 

Accreditation

1. Is my Work Health and Safety Management System accredited?

The WHSE/OHSE Management Systems that SafetyCulture provides are developed to assist you with obtaining accreditation and are written to:

  • comply with the Work Health and Safety Act & Regulations for 2007 and 2011
  • align with key elements from AS/NZS 4801, OHSAS 18001
  • meet the standards criteria (the criteria your business will be required to meet in order to receive accreditation)

2. How do I gain accreditation for my workplace health and safety management system?

Implement the system into your business. Ensure that all elements of the system have been filled in and that relevant checklists, registers or forms are completed when required. Secondly organise to have a third party accredited auditor conduct an audit of the implemented system against the standards criteria. The auditor will then at their discretion award accreditation.

HOT TIP!

When seeking accreditation, organise the auditing company to supply you with a pre-audit checklist so that you can ensure you meet the audit criteria prior to their visit.



Our SWMS are written by Ex-OHS Inspectors to comply with current legislation